- Human Resource
- Remote Work
- 07/11/2022
- 1,000,000 SYP - 2,000,000 SYP /monthly
Responsibilities:
- Maintained executive’s agenda and assisted in planning appointments, board meetings, conferences, etc.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
- Make travel arrangements for executives.
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and assist in bookkeeping
- Monitor office supplies and negotiates terms with suppliers to ensure the most cost-effective orders
- Maintain electronic, and paper records ensuring information was organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
Requirements:
- Proven experience as executive secretary.
- Proficient in MS Office and “back-office” software (e.g., ERP)
- In-depth knowledge of office management and basic accounting procedures, as well as technical vocabulary of relevant industry
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and confidentiality
- Degree in business administration or a relative field