Responsibilities:

• Maintained executive’s agenda and assisted in planning appointments, board meetings, conferences, etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
• Make travel arrangements for executives.
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and assist in bookkeeping
• Monitor office supplies and negotiates terms with suppliers to ensure the most cost-effective orders
• Maintain electronic, and paper records ensuring information was organized and easily accessible
• Conduct research and prepare presentations or reports as assigned

Requirements:

• Proven experience as executive secretary.
• Proficient in MS Office and “back-office” software (e.g., ERP)
• In-depth knowledge of office management and basic accounting procedures, as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or a relative field